How to Write a Job Interview Follow Up Email

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Are Job Interview Follow Up Emails Really Necessary? Plus How to Write One that Gets You the Job You Want

You just walked out of a job interview for a really great job–maybe even your dream job. And you feel like you totally nailed that interview.

You think, I gave it my best shot, let’s see what happens.

Now you are listening to crickets. Guess what?

So is the interviewer.

They’d probably love to give you a shot, but to them, you just don’t seem that interested. So they move on to the next candidate. 

But this is just a hypothetical scenario…hopefully. 

Because we know you want to show the company that you are very interested in this job and invested in their company. Plus over 90% of employers like to receive a follow-up thank you note. But over half of job candidates don’t send them! 

So that is why you will write a follow up after your interview. 

Timely Thanks

When should you follow up after an interview? The sooner the better. The same day or the next day, but definitely no later than 24 hours after the interview. 

One Liner

What makes the best subject line for a follow-up email? Something that is short and makes it clear what the message is about. Some examples include:

  • Thank you, [Interviewer’s Name].
  • I enjoyed learning more about [Company Name]. Thank you!
  • Thanks for your time today!
  • Thank you for the opportunity!

Contents

There are some key things you’ll want to include in your follow-up email. Here’s what a great post-interview thank you should have:

  • Opener: Use a formal salutation to address the hiring manager or interviewer by name. Keep in mind that if you interviewed with multiple people, you need to send separate follow-up notes to every one of them.
  • Interest: Express your appreciation and reinforce your interest in the position.
  • Specifics: Refer to specific company plans that you discussed during the interview.
  • Skills: Reiterate how your experience and skills can help with their challenges.
  • Additional: Say that you are willing to provide the hiring manager or interviewer with any additional information necessary and confirm when a final decision is to be made. 

Phone 

What if you had a phone interview? Are the standards different for a follow up email? If you had a regular phone interview after submitting an application, no.

But if you were screened during a sourcing process (i.e. the employer found you and not the other way around), then a bit. If you truly are interested in the job, clearly reiterate that. Sourcers will interview multiple people in a single day and their job is to engage candidates, weeding out those that aren’t genuinely keen on the offer. So show them your engagement if you want the job. 

Here are some key things you should include if you were sourced:

  • Thank them for their time and interest
  • Emphasize your interest; be as specific as possible and say what parts of the job excited you and why.
  • Enclose your resume and cover letter that  outline your key selling points. 

Second Go-Round

If you have multiple interviews, your follow emails after the second interview should be a little different. This is because the deeper you go in the recruitment process, the more detailed you should be in your follow-up email. In a second interview you’ve probably discussed particular plans and challenges or additional details of the position. So in your follow-up letter, you need to provide information on how you would tackle those challenges. 

One thing that doesn’t change, sending separate and personalized email to each of your interviewers.

No Offer Response?

Employers sometimes ghost the candidates they don’t select for a position. It’s not nice, but it happens. So what do you do if you don’t receive an offer or a “thanks but no thanks” message from the employer? 

If you get no response at all we understand that writing a follow-up email can be difficult. But you should write it anyway. Don’t send a response until after the established deadline has passed (unless you got another offer; in which case it’s considered good etiquette to let all other companies know). 

The goal of this follow-up email is to inquire about the results in a professional and polite manner. These emails are short and sweet. Include:

  • A formal salutation that greets the hiring manager or interviewer by name.
  • A polite reminder that the deadline has passed. (“I thought I’d check in as during our last interview, you mentioned you’d be making the final recruitment decision for [position] by [date].”)
  • State that you’re still interested.
  • Ask if they’d like you to provide any additional info. 

Even if you don’t get the job, be sure to stay in touch with the company anway. Networking is more important than ever and you never know when those connections might come in handy!Want other follow-up ideas? Check out our article on 4 creative ways to follow-up on a job interview.